Purpose
To advise schools of the timeframes associated with the end of year School Budget Solution (Staffing) reconciliation process.
Duration of program
Annual ongoing
Eligibility
All state schools
Allocation of funds
Funds are provided to schools as an annual appropriation based on their net position from profile credits, eligible school-based staff absences less any recorded usages.
Where schools have not fully utilised their notional staffing allocation and have school purchased additional positions, both will be considered in the payment calculation.
The payment amount is determined by: net staffing unit days x Semester 2 Teacher Relief Scheme (TRS) daily rate.
A threshold cap applies to the amount of School Budget Solution (SBS) credit payments to schools. If the net staffing position exceeds 3 staffing units, the balance of the SBS credit position minus 3 staffing units is deducted from the SBS credit position to give an eligible payment amount.
Excessive credit balances after deducting any amount of school purchased positions are to be capped at 3 staffing units.
A staffing unit amount is determined by: number of school days x Semester 2 TRS daily rate.
The following examples illustrate how final payment amounts will be determined.
| SBS credit position | $500,000 credit | $500,000 credit | $100,000 over-run |
| School purchase amount | $100,000 | $800,000 | $500,000 |
Net staffing position
(SBS credit position minus school purchase) | $400,000 | -$300,000 | -$600,000 |
| Net position greater than 3 staffing units? | Yes | No | No |
| Reduction to SBS position | $80,139* | No change | No change |
| Eligible payment or recovery amount | $419,861* payment | $500,000 payment | $100,000 recovery |
*Based on 2023 Semester 2 TRS rate
Final eligible payment amounts will be calculated centrally.
Payment details
| Semester 1 | March | 100% (eligible credit payment) |
Following the March payment, recoupments will occur, coinciding with the Department of Education's pay day within the following fortnight as determined by HR and Payroll services.
Schools must utilise these funds for the employment of staff, or professional development in the case of teachers, in accordance with the Queensland state school staffing resource policy.
Data requirements
Conversion data is extracted from the School Budget Solution (Staffing) once submitted by schools and confirmed by regions.
| Reconciled staffing unit days
| SBS | February |
| School purchase amount (calendar year) | School Financial Resourcing | February |
| TRS daily rate | School Financial Resourcing | July |
Recoupment
When a school results in a negative credit (overall net usage position), their bank account will be swept as part of this process the following fortnight. Prior to any negative sweeps being processed, Finance will review the school’s bank balance to ensure that no school is put in an overdraft position.
In the event that there are insufficient funds available in the school’s bank account, the schools are to apply for support through the established financial hardship provision as per the Payments to state schools framework.
How to apply
Schools must submit their end of year SBS reconciliation for confirmation by the agreed reconciliation submission date in January each year.
Schools do not need to apply as all data is extracted centrally from the relevant human resource and finance systems.
Contact
School Resourcing team
Email:
sbs.staffing@qed.qld.gov.au